Every tool your school needs
under one roof
From high-level director analytics to granular classroom grading, ShuleHQ is built to handle the complexities of the modern Kenyan school.
Request a Free DemoCBC Assessment Engine
Formative & summative grading aligned to KICD standards. ShuleHQ is the only ERP built specifically for the nuances of the Competency-Based Curriculum.
- Automated EE/ME/AE/BE calculation
- Formative strand-level tracking
- Summative end-of-term evaluations
- Learner Support Flag triggers
Grade 4 • Mathematics
Term 2 — Formative Assessment
Amina Waweru
Brian Otieno
Cynthia Kamau
Daniel Mwangi
Esther Njoki
Felix Odhiambo
Finance & Fee Tracking
Record payments, scan receipts, and track every student's balance — however your school collects fees. Whether it's cash, M-Pesa, bank transfer, or cheque, ShuleHQ keeps a tamper-proof ledger.
- Record cash, M-Pesa, bank & cheque payments
- M-Pesa STK push — payment comes to parent's phone
- QR-verified digital receipts (PDF + 80mm thermal)
- Parent portal — search payment by phone or M-Pesa code
Fee Ledger — Term 2, 2026
3 VerifiedAmina Waweru
M-Pesa
KES 18,500
VerifiedBrian Otieno
Cash
KES 22,000
RecordedCynthia Kamau
Bank
KES 9,500
PendingDaniel Mwangi
M-Pesa
KES 18,500
VerifiedTotal collected this term
KES 68,500
Parent Portal
Give parents real-time visibility into their child's education and financial status without physical meetings or phone calls.
- Mobile-friendly CBC progress reports
- Instant access to fee balance & payment history
- M-Pesa STK push — pay directly from the portal
- Download PDF receipts for any payment
PARENT PORTAL
Amina Waweru — Grade 4
Gateway School • Term 2, 2026
Academic
EE
Exceeding Expectation
Balance
KES 0
Fully paid ✓
Pay via M-Pesa
Attendance Tracking
Digital class registers replace paper roll calls. Teachers mark attendance per class and term. Patterns are visible at a glance — chronic absences are flagged automatically.
- Per-class daily registers
- Term-level attendance summaries
- Automatic parent SMS alerts on absence
- Linked to CBC learner support flags
Class Performance — Term 2
28 Learners34%
EE
48%
ME
13%
AE
5%
BE
82% of learners are Meeting or Exceeding Expectation
HR & Staff Management
Manage your full teaching and support staff from one place. Track contracts, payroll references, leave requests, and duty assignments with role-based access so each staff member only sees what they need.
- Staff profiles, roles & departments
- Leave request & approval workflow
- Payroll reference records
- Class & subject assignment management
SMS Notifications
Reach every parent instantly via SMS — no smartphones required. Send fee reminders, report card alerts, event notices, and absence notifications directly from ShuleHQ using Africa's Talking.
- Bulk SMS to entire class or school
- Automated fee balance reminders
- Report card delivery notifications
- Absence alerts sent within minutes
Learner Support Flags
ShuleHQ automatically identifies students who are falling behind based on their CBC assessment trends. Teachers and directors see a clear list of learners needing extra attention — before the term is over.
- Automatic BE/AE performance flags
- Strand-level weakness detection
- Support action log per learner
- Linked to attendance patterns
Multi-role Access Control
Every user in your school sees exactly what they need and nothing more. Directors get full oversight. Teachers see their classes. Bursars manage finance. Parents access their child only.
- Director, Principal, Teacher, Bursar roles
- Fine-grained permission controls
- Parent & learner portal access
- Audit trail of every action
Audit Log & Compliance
Every action in ShuleHQ — from a fee recorded to a grade updated — is logged with a timestamp and user ID. The tamper-proof audit trail gives school directors full accountability.
- Immutable action log per user
- 90-day retention by default
- Exportable for board or audit review
- Data isolation per school tenant
Start automating
your school today.
Join the waitlist or book a personal walkthrough.
Let's Talk